Exhibitor Zone
Information for Exhibitors
Location:
University of Glasgow
Hunter Halls
Glasgow
G12 8QQ
All exhibitors are asked to please email Lucinda Hay (Lucinda.hay@glasgow.ac.uk) no later than the 27th March 2013 to inform of all equipment being brought on site. All exhibitors will be provided with a table area (approximately 5ft) and 2 chairs. If this is not required, please inform Lucinda Hay (as above)
Deliveries/Courier Service
Deliveries (including those by courier service) will be accepted on the 9th April 2013 between 9am – 4pm (please note deliveries before these specific dates will not be accepted).
All costs must be prepaid by the sender and deliveries must be clearly labelled with the event name and include sender details.
The University of Glasgow accepts no liability for items delivered.
Unloading
Deliveries should be made to the Bedellus Office (address shown above). Please note, space is very limited and exhibitors should unload as swiftly as possible. The following rules are applicable:
· Drivers must follow instructions from venue staff.
· Drivers must know who and for what event the delivery is for.
· Deliveries must be clearly marked with the conference name and sender details.
· Drivers must remove their vehicles expeditiously.
Assistance
University of Glasgow staff are not permitted to assist in the transportation of materials or the setting up/dismantling of stands.
Parking
No University of Glasgow parking spaces will be available to exhibitors.
Set up and Dismantle
Set-up for the exhibition will be from 1pm on Wednesday 10th April 2013.
Dismantle of stands must be completed by 4pm on Friday 12th April 2013.
Exhibitors are responsible for the removal of all items by this deadline.
Any items / waste not removed will be disposed of by the University of Glasgow and exhibitors will be invoiced to cover charges associated with this.
Electrics
To comply with Health and Safety Requirements and venue policies, all electrical equipment brought on site must be accompanied by a recent and valid PAT certificate. All requirements for electrical connection must also be notified in advance to Lucinda.Hay@glasgow.ac.uk.
The venue reserves the right to prevent and/or remove items deemed unsafe or uncertified.
Fire Precautions
The venue is covered by an automatic fire alarm system. In the event of activation, all users must evacuate the premises. Exhibitors should switch off all electrical equipment and clear the building via the nearest indicated fire exit.
Insurance
Exhibitors are strongly recommended to have suitable insurance in place, e.g. Public Liability (min £2M). The University of Glasgow accepts no responsibility for deliveries, items brought on campus by Exhibitors or items left for collection post event.
Stand Catering
Exhibitors are not permitted to provide/sell beverages or food on their stands without goods being supplied by the venue. If you require any further clarification on this, please contact Lucinda.hay@glasgow.ac.uk
Download Exhibitor Information here
Download the Booking form here
Location:
University of Glasgow
Hunter Halls
Glasgow
G12 8QQ
All exhibitors are asked to please email Lucinda Hay (Lucinda.hay@glasgow.ac.uk) no later than the 27th March 2013 to inform of all equipment being brought on site. All exhibitors will be provided with a table area (approximately 5ft) and 2 chairs. If this is not required, please inform Lucinda Hay (as above)
Deliveries/Courier Service
Deliveries (including those by courier service) will be accepted on the 9th April 2013 between 9am – 4pm (please note deliveries before these specific dates will not be accepted).
All costs must be prepaid by the sender and deliveries must be clearly labelled with the event name and include sender details.
The University of Glasgow accepts no liability for items delivered.
Unloading
Deliveries should be made to the Bedellus Office (address shown above). Please note, space is very limited and exhibitors should unload as swiftly as possible. The following rules are applicable:
· Drivers must follow instructions from venue staff.
· Drivers must know who and for what event the delivery is for.
· Deliveries must be clearly marked with the conference name and sender details.
· Drivers must remove their vehicles expeditiously.
Assistance
University of Glasgow staff are not permitted to assist in the transportation of materials or the setting up/dismantling of stands.
Parking
No University of Glasgow parking spaces will be available to exhibitors.
Set up and Dismantle
Set-up for the exhibition will be from 1pm on Wednesday 10th April 2013.
Dismantle of stands must be completed by 4pm on Friday 12th April 2013.
Exhibitors are responsible for the removal of all items by this deadline.
Any items / waste not removed will be disposed of by the University of Glasgow and exhibitors will be invoiced to cover charges associated with this.
Electrics
To comply with Health and Safety Requirements and venue policies, all electrical equipment brought on site must be accompanied by a recent and valid PAT certificate. All requirements for electrical connection must also be notified in advance to Lucinda.Hay@glasgow.ac.uk.
The venue reserves the right to prevent and/or remove items deemed unsafe or uncertified.
Fire Precautions
The venue is covered by an automatic fire alarm system. In the event of activation, all users must evacuate the premises. Exhibitors should switch off all electrical equipment and clear the building via the nearest indicated fire exit.
Insurance
Exhibitors are strongly recommended to have suitable insurance in place, e.g. Public Liability (min £2M). The University of Glasgow accepts no responsibility for deliveries, items brought on campus by Exhibitors or items left for collection post event.
Stand Catering
Exhibitors are not permitted to provide/sell beverages or food on their stands without goods being supplied by the venue. If you require any further clarification on this, please contact Lucinda.hay@glasgow.ac.uk
Download Exhibitor Information here
Download the Booking form here
